Emailing a PowerSchool Report
This article assumes report emailing has been set up. For more information on setting up report emailing within PowerSchool see this document
With BrightArrow report emailing turned on all reports in the Report Queue (System) page will have a button in the “Send” column. However only reports that have been set up properly can be emailed. If you want to email a report that has been properly set up for emailing here are the steps:
- Select the group of students you wish to email.
- Click on the downward facing arrow to pull up the Group Functions menu
- Select “Print Reports”
- Select the report you wish to run and email from the drop down.
- Change any other settings to run your report as necessary
- Click “Submit”
- From the Report Queue (System) page wait until your report has completed running. If you don’t have auto-refresh enabled you may need to refresh the screen a few times.
- Once the report has completed you’ll see a button in the “Send” column. Click it.
- If you are given an option to pick a list choose one and click “OK”. If there is only 1 list available you’ll be taken directly into the Create Message page.
- Make sure the Email option is checked in the “Choose the type of message to send” section.
- Write a message to go in the email with your attachment. This can be a text email or html email.
- Change the email subject, display name or display from email address as appropriate
- Send your message. Please do not Schedule one of these emails for the future. Pre-scheduling of Report Emailing is not supported.
Note: the number of contacts will be the list size, not the number of individual student reports it found. Even though it may say 100 it will only be able to email the report to the contacts who have a report with a matching student number. If there is no report to send they will not receive an email.
Note 2: The preview button will not send you a sample report. If you need to verify that it’ll send print a single student report, edit the list record for that student so that the email address is you instead of the real emails, then send it for real. That will show you how it works, preview will not attach any reports.