How to Change the Attendance Person for Each School

Minimum version: BrightArrow Base 2 v9.2.1

Note: This field is special in that it will always be available regardless of other settings. This allows every single school to set a different attendance person.

What is this for?

Some schools like to put the attendance person's name, phone, email in the outgoing message. When the attendance person is selected the attendance PowerQueries can include that person's name, school phone number and email address for use in mail merge fields to be added to your BrightArrow attendance notifications. This makes it easy to dynamically inject the information into the message and makes it so you can simply change who the attendance person at that building is and it'll update the message.

PowerQueries that use these filters

• Attendance not taken
  • BrightArrow Attendance Taken - from Filter (beginning with Base 2 v23.03.10)
• Current Day Attendance
  • BrightArrow Attendance Daily - from Filter 1 (beginning with Base 2 v23.01.31)
  • BrightArrow Attendance Daily - from Filter 2 (beginning with Base 2 v23.01.31)
  • BrightArrow Attendance Meeting - from Filter 1 (beginning with Base 2 v23.01.31)
  • BrightArrow Attendance Meeting - from Filter 2 (beginning with Base 2 v23.01.31)
• Multi-Day Attendance
  • BrightArrow Attendance Daily Frequency by Code Category - from Filter 1 (beginning with Base 2 v25.12.19)
  • BrightArrow Attendance Daily Frequency by Code Category - from Filter 2 (beginning with Base 2 v25.12.19)
  • BrightArrow Attendance Meeting Frequency by Code Category All Sections - from Filter 1 (beginning with Base 2 v25.12.19)
  • BrightArrow Attendance Meeting Frequency by Code Category All Sections - from Filter 2 (beginning with Base 2 v25.12.19)
  • BrightArrow Attendance Meeting Frequency by Code Category - from Filter 1 (beginning with Base 2 v25.12.19)
  • BrightArrow Attendance Meeting Frequency by Code Category - from Filter 2 (beginning with Base 2 v25.12.19)

Getting to the filter settings

1. Navigate to System Management > Data > BrightArrow Settings


2. Click on Filters. If doing this from District Office (shown below) then select the filters in the row corresponding to the district or specific school you wish to alter.

3. The filter options will slide in. Click on Lookup Rules
4. Lookup Rules contains the various settings that can change by school, organized by topic. Click on Attendance


5. Find the Attendance Person for this School section and click on the dropdown to select the individual

What are the options?

Attendance Person: Who is the attendance person at that building

• Default: None -> No one has been designated as the attendance person
• Other Options:
  • Any staff member -> The drop down will contain names of active staff members who can log into PowerSchool regardless of if they can log into PowerTeacher. An attendance person would be managing attendance from the admin portal so the list only provides users with admin access.

Once you've made your changes, click the submit button at the bottom of the window to save them.