How to Change the Multi-Day Attendance by Percent Filters
Minimum version: BrightArrow Base 2 v9.0.0
The multi-day attendance filters allow schools to set up their own business logic for which attendance situations require a message sent to the student and/or parent. The default settings can be set at the district level but each school can also set their own settings if they need something different. The recommendation is to set the default at the district that represents the most common settings and only change the individual buildings that need something different.
Note: Since there are many different ways schools calculate their multi-day attendance there are several sections for settings. This will only discuss the grouping by percent options.
PowerQueries that use these filters
- None yet, 1 in beta testing
Getting to the filter settings
- Navigate to Settings > BrightArrow Settings
- Click on Filters. If doing this from District Office then select the filters in the row corresponding to the district or specific school you wish to alter.
- The filter options will slide in. Click on Lookup Rules
- Lookup Rules contains the various settings that can change by school organized by topic. Click on Attendance
- Find the Absence by Percent Settings section
What are the options?
Number of Days: Number of days from the start of the student's enrollment in the class before including them. If the cutoff is 10% and the student misses the first day then the absent rate is 100%. This allows for some padding before including them in the messaging list.
- Default: 10
- Other Options:
- Any number you want -> This will be the number of sessions possible, not necessarily number of calendar days. If a class meets 1 period every day then after 8 school days that's 8 possible sessions. If a class meets 1x per 6 day cycle then after 12 school days that's 2 possible sessions. The goal here is to set this to something that will make it so 1 missed session doesn't automatically put the student on the list.
I have a school that wants different settings from the rest of the district
If you have different schools needing different settings you can do that as well. First set up the district default by changing the filters in the District row. That will become the default for all schools that are not overriding. Once that is done go to the school that needs different settings and click on Filters for that school. At the very top you will see "Use Settings From:". Change that to either "Do not link" to be independent, or if another school already has the correct settings you may also choose that school's abbreviation in the drop down and the 2 schools will be linked making one school use the other school's settings so you only need to make changes once.