Emailing a Document Created in Google Docs
If you've created a gorgeous document that you would like to share with your contacts via email, you can embed it into your BrightArrow email message by copy/pasting the HTML code. The information below details the process for embedding HTML from a Google Doc into a BrightArrow email, but this technique can really be used for any content creator that you can send as HTML (such as MailChimp). Once your HTML code is embedded in the message, you will still be able to make edits to correct any formatting as needed or to add additional verbiage such as salutations, signatures, or mail merge fields.
How to embed a document created in Google Docs, especially one containing images and special formatting, into a BrightArrow email message
Option 1. Fastest, but will not always preserve the exact formatting. Requires the BrightView release of 2023 (or later).
(In Google Docs)
A. With your Google Doc file open, click on View, and uncheck Show print layout.
B. Within the Google Doc file, Select All and Copy.
(In BrightArrow)
C. From the BrightView Email Edit page, paste in from your clipboard. Your copied Google Doc will now be in your message and editable.
Option 2. Reliably emails the exact content (using the HTML standard) as laid out in Google Docs. Works on legacy BrightArrow or BrightView.
(In Google Docs)
A. With your Google Doc file open, click on View, and uncheck Show print layout.
B. Click on File → Email → Email this file.
C. Enter your email address, choose File type as HTML, and click Send.
(In your email program)
D. Open your email and open the attached HTML file in your browser.
(In your browser)
E. Right click in that HTML page and choose the menu item View page source (different browsers may name it slightly differently).
F. When viewing the HTML code, Select All, Copy. The HTML code is now in your clipboard.
(In BrightArrow)
G. Open your messaging screen in BrightArrow, either by clicking Create a Message or Edit Message from your "My Lists" page. Once you've gone through the steps of starting to create your email message, paste in your HTML code using one of the following ways:
- In BrightView using the Enhanced Email Editor (new toolbar and features): Click the < > code view icon in the toolbar, then paste the HTML code from your clipboard, making sure to overwrite/erase any prior content there. Once your HTML is pasted, click the < > code view icon again to view your email message.
- In BrightView without using the enhanced email editor: Click on the "Source" button in the toolbar to switch to the code view. Paste in the HTML from your clipboard, making sure to overwrite/erase any prior content there. Click "Source" again to view your email message.
- In New Look: From the Email Edit page ("Edit HTML Email" from the Create Message page), click the HTML email radio dial. Click on the "Source" button in the toolbar, then paste in the HTML from your clipboard, making sure to overwrite/erase any prior content there. Click on the Source button again to view your email message.
